Paycheck Information

This page provides information on how to access your pay statement and explains withholding of various taxes from your income.

For questions on this topic contact payroll@gettysburg.edu

To Related Forms:

Form W-4 - Employee's Withholding Certificate

• Pay Statements
  • PeopleSoft Self Service is the primary distribution method for pay statements. See instructions below for accessing PeopleSoft Self-Service.
  • An email is sent each payday with login instructions for PeopleSoft Self Service.
  • Only those employees choosing the option of “send a paper copy” within PeopleSoft Self Service will receive a pay statement in campus mail.
• View Your Pay Statement
  • Log in to People Soft with your College User ID and Password. (For employees new to the College's network, your User ID = First letter of first name and up to seven letters of last name. For your initial password, please contact the IT Helpdesk at x7000 option 2 for assistance).
  • Navigate to Self Service-Employee Campus and Payroll-View Paycheck.
• Receive Paper Pay Statement
  • Pay statements are available via campus mail by making a one-time election to change the print option in PeopleSoft.
  • Log into PeopleSoft
  • Navigate to Self Service-Payroll-Direct Deposit
  • Select Pay Statement Print Option
  • Select “Send a paper copy of direct deposit pay statement to my campus box” and submit
  • If at any time you choose to change your print preferences follow the same instructions above, selecting “Do not send a paper copy of the direct deposit pay statement to my campus box” and click Submit.
• Tax Withholding

  The Payroll Office cannot provide tax advice to employees. For tax assistance, visit the IRS website or seek private tax counsel.

  Gettysburg College is required to withhold and remit to the proper agencies the following taxes (all taxes may not be applicable to all employees).

  Federal Withholding

  Federal Income Tax withheld on your paycheck based on the IRS graduated withholding table and the number of allowances claimed on Form W-4. When you claim zero allowances on your Form W-4, more taxes will be withheld throughout the year. If you claim one allowance, less taxes will be withheld from your paycheck.

  Federal SS/EE

  Old Age Survivors Disability Insurance portion of social security tax. It is currently 6.2% of taxable wages. Students pay this tax only during the non-academic year.

  Federal OASDI/EE

  Medicare portion of social security tax. It is currently 1.45% of taxable wages. Students pay this tax only during the non-academic year.

  PA Unempl EE

  Unemployment tax withheld from all non-student employees at a rate of .07% of gross wages. Students do not pay this tax.

  PA Withholding

  Pennsylvania State Income Tax currently 3.07% of taxable wages. PA tax is withheld from all employees unless an employee resides in Maryland or Virginia. The College is registered with Maryland and Virginia to withhold respective state tax for resident employees.

  MD Withholding

  Maryland State and Local Income tax is currently withheld as one net amount. The amount varies based on the exemptions claimed and the county in which an employee resides.

  VA Withholding

  Virginia State income tax withholding is withheld on a graduated basis.

  NJ Withholding

  New Jersey residents have the option to complete form NJ-W4 but are not required to. For tax purposes, the number of exemptions claimed, by the employee, on the Federal Form W-4 will be used if a NJ-W4 is not filed.

  Local Withholding

  Local income tax withholding for employees living in the state of PA is listed on pay statements according to the borough/township and School District indicated on the local tax form completed by each employee.

  PA OS Adams Withholding

  Local withholding for anyone not living within Pennsylvania (unless you are from Maryland). The withholding rate is 1% of local taxable wages.

  PA GBURG BORO LST

  Under House Bill 197, the Pennsylvania Legislature created the Emergency and Municipal Services Tax. Gettysburg Borough has enacted this tax at the full rate of $52. This tax is withheld at a rate of $2.00 per pay from all employees.

• Review Tax Withholding Status
  • The IRS requires employers to encourage employees to review and make any necessary changes to their Form W-4 (Employee's Withholding Allowance Certificate) annually. This review will help you determine if your filing status and/or number of withholding allowances will need to change for the new tax year.
  • To review your current W-4 tax status, look in the tax data box on your pay statement. You can access your pay statement by logging into PeopleSoft and select Self Service/Payroll/View Paycheck.
  • The IRS Withholding Calculator may help you in determining whether you need to update your W-4 tax information. https://www.irs.gov/ and search for “withholding tax calculator.”
• Form W-4 Employee’s Withholding Allowance
  • Employees may complete a W-4 using one of the following methods:
    • W-4 link above
    • Online through PeopleSoft Self Service
  • Employees may update their Form W-4 information at any time. Please note, due to payroll processing schedules, changes may not be reflected on the next paycheck. 
  • Non-Residents of the United States Employees should update their W-4 using the W-4 link above. Not all international tax fields are available in PeopleSoft Self Service.
  • Instructions for Updating Form W-4 in PeopleSoft Self Service
    • Log into PeopleSoft - Self Service – Employee Campus and Payroll – W-4 Tax Information.
    • W-4 Tax Data - Update information as needed
    • Claim Exemption - If you meet the listed conditions and are exempt from withholding, check the exemption box.
    • Click Submit and ok to confirm your changes.